“In many doctors’ offices today, you run into a lot of problems with copying,” Benishay explains. Because of the high volume of copying that is done in medical offices, a good portion of Benishay’s business comes from serving this community.

But in addition to the sheer volume of copying that goes on inside these offices, there are also special needs that doctors have as well. One example that Benishay brings up involves the need to photocopy ID cards or drivers’ licenses for everyone who comes in the door. “In a typical doctor’s office, he will also need at least four copies of your ID card, for both sides. Today we are working with machines that allow you to feed the ID card into the machine, which can then scan it on both sides and you get one image for all those different cards on one sheet double sided. So this saves time, havoc, and space, and it’s also environmentally friendly,” Benishay points out.

There are also security benefits to going with a professional copier leasing company, and ones that apply specifically to the medical professional field. “Another feature that caters to doctors and which they like to use is insurance against information leaks. Let’s say a doctor needs to print something and is sitting on the other side of the office and printing a report. He can print it into the machine and keep it in the memory, and then only print it when he gets to the other side of the office. He presses a button and it releases the paper and nobody sees the information. This is a nice feature for doctors, ” Benishay explains.

However, on normal machines, that very feature can be a security hazard unto itself, as often, copiers save such information into their memory. This means that criminals can later scour through discarded technology and recover sensitive information about patients. That’s why Benishay and his company employ the use of this special software.

At the end of the day, hiring a professional copier leasing service can make a medical office stronger while leaving doctors with more time to do what they do best: care for patients.

To better explain how traditional >copier > machines can compromise security, and to elaborate on how a professional >copier > solution service can help, Amir Benishay from the Fort Lauderdale IT services company World Trade Office Solutions, shares some of his inside knowledge on this very matter. “Many people don’t see a copier machine as being a source of potential security threats precisely because it’s so open; and people don’t see it as a traditional machine,” Benishay says. According to him, copier machines have recently become much more advanced, allowing them to network with computers, store documents in memory, and print faster and more efficiently. But many still see them as relatively primitive technological artifacts and therefore neglect potential security holes.

To give an example, Benishay points to a recent news story that came across his desk. “On the news about six months ago, there was a big article about how offices get these machines and after three years, they get rid of the the machine by throwing it out or putting it on the curb or whatever. What then happens is that people come around and take apart the copier machine and steal the hard drive. What people don’t realize is that those machines have hard drives like a regular computer, and you can take the memory card or hard drive and connect it to a machine and recover all the documents they stored on the machine.”

To address the issue, Benishay and his company adopted the use of special software that allows you to delete any records that are saved on your copier. “So every time somebody makes a print scan or any copy, you can go to the setting of the machine and erase the memory. This is a very good feature, as it protects banks records or medical records or anything.” Also of note, Benishay says, is that this is not something that comes standard on copier machines. Rather, it is something that his company offers its clients.

Additionally, there are certain features that Benishay employs in the copier machines that protect information security from within the office. One example pertains to doctors who often have to print documents from across an office. This can allow people who are lurking within the office to see sensitive personal information that is sitting in a printer tray. To prevent this, there is now a feature that allows doctors or other professionals to send documents to a printer and keep them in the queue, but only have them print once they arrive in that part of the office and press a button that calls them up. This ensures that nobody unwanted sees sensitive information.

Ultimately, Benishay would like to see people take information security more seriously. So if you want a professional to address these security issues, it might be well worth looking into a copier service to fill in the security holes for you

Amir Benishay of World Trade Office Solutions, a >copier > leasing service in Fort Lauderdale, FL, says that there can be quite a few benefits to leasing your copy machine. “Any business works with documents on a regular basis,” says Benishay, “so because everybody needs a >copier > in their office or business, sometimes people spend way beyond their means to get a machine that can handle the job.” According to Benishay, copier leasing services circumvent this problem by allowing businesses to pay in monthly installments. “If you do a lease, you don’t have to spend $10,000 on a machine, but rather you can do a payment and do $250 a month,” he explains.

Additionally, a copier service such as Benishay’s has a program that allows one to purchase a copy machine after the contract is up. “We give you the option to buy the machine at the end of the lease, so we give you the option after you pay the lease to pay another $700 or whatever it is to keep the machine,” Benishay adds.

Benishay goes on to explain that even if it is worth it for an office to buy a machine, there are additional benefits to leasing. “If you buy your own machine and it breaks down,” says Benishay, “you basically have to fix it yourself or bring in an outside firm to fix it, and it will really add up both in terms of money spent on fixing it and also on time lost.” However, if your copy machine breaks down while under lease, then a company like Benishay’s will send someone out for repairs. Since his company prides itself on customer service, Benishay’s team will perform repairs within two to four hours upon a customer’s request. And in the rare event that a repair can’t be made within this timeframe, the affected customer will receive a discount on his monthly service bill.

This dedication to customer service is one of the main things that distinguishes World Trade Office Solutions from similar services. “With the other companies, they may say, ’sorry but we can’t fix it,’ and then try to convince you to buy another machine. But if the machine breaks in the same way three different times, we replace the machine, no questions asked,“ Benishay insists. So if you have a business and need a quality copier machine, consider copying the multitudes of customers that have signed up with Benishay and lease your printer from the pros.

Of all of the resource-churning machines working in your office, there might not be a bigger offender than the copy machine. It spews out paper and drinks up chemical ink at such high speeds that it’s only natural to start your eco-friendly initiative by examining green technology in the world of copiers.

Amir Benishay works with the Fort Lauderdale, FL >copier > leasing service World Trade Office, and he says that with modern technology, there’s no need for your >copier > to be as inefficient as copiers once were. “With technology today,” Benishay begins, “there is a major focus on making things more environmentally friendly. While there once was a time when it wasn’t a big thing that manufacturers took into consideration, it’s now a selling point, so they have tried to accommodate the recent trends.”

One way to make sure that you’re using more efficient machines is to look for copiers that have earned the Energy Star seal of approval. Energy Star is the international standard for consumer products in the United States, and it ensures that technology complies with a certain standard of energy efficiency. Typically, an Energy Star machine is 40% more efficient than its non-certified counterparts, and as such, it can even add up to energy savings down the line. This energy efficiency also contributes to the machine lasting longer.

Additionally, says Benishay, there are now new features within >copier > machines that make them more environmentally friendly above and beyond just efficiency. “One of the worst offending parts inside a printer is the ink cartridge. Usually, toner comes with the cartridge, and inside there is the ink and the toner…today, they are working with a plastic that is like a little cube or Lego part that you just pack in the machine, and it is 100% reusable, so there is no garbage or waste.”

Ink cartridges can be such a severe source of waste that ink cartridge recycling posts have been set up in Office Depots, Staples, and other locations around the country. But with this new technology, one doesn’t even need to recycle his ink cartridges, since there is no waste.

There are also improvements to the technology itself that makes printers more efficient. One such example is double-sided printing, which can cut the amount of paper used in half. Additionally, in an office environment such as a doctor’s office, one might use up entire sheets of paper just to make a copy of a single driver’s license or ID card. However, Benishay and other professional copier distributors now offer machines specially designed to read cards on both sides, as well as the ability to read multiple cards, and then print on a single sheet of paper.

Benishay says that all of these things can add up to a great deal of savings both in terms of money and in carbon emissions. Such a win-win scenario doesn’t come along often, so consider upgrading your office copiers and keep the planet clean today.

“If you work in an office with copy machines or printers, basically you could use our service. What we do is selling or leasing or renting commercial copy machines,” says Benishay. “We do printers, fax machines and scanners, and all the officer equipment and document solutions for offices. But basically, when we sell or lease or rent the machine, we are providing a service that you wouldn’t be able to get on your own.”

According to Benishay, what you get through a professional >copier > service is convenience, expertise and service. His team can analyze your particular copier needs and then recommend devices to address them. For instance, if you run a doctor’s office or a law firm where much copying is done, you might have different needs. In a doctor’s office, a lot of IDs, insurance cards, and driver’s licenses are being copied, which can waste paper. With a copier service, someone can come in and sell or lease machines that are specifically designed to copy both sides of an ID and print multiple IDs on a single page of paper. In a law office, there are many checks that need copying, and so they have machines that are designed to do just that.

The ability to lease your printer is also one of the biggest benefits to working with a company such as Benishay’s. When you lease a piece of equipment, you get the benefit of an included service agreement. As Benishay explains, his company promises customers a response window of two to four hours to come out and fix whatever the problem might be. In a world where equipment breakdowns can result in a loss of business, this is truly essential. Furthermore, says Benishay, if a client has the same problem with a given machine three times, then his company will swap the equipment out for a new piece, no questions asked.

Finally, the ability to lease a copy machine ensures that you don’t expend valuable funds on one thing when there might be other more pressing needs for your business. Instead of spending thousands of dollars on a copier, a business can pay for a machine in monthly payments of just a few hundred dollars. Then, Benishay says, after the contract is up, you have the ability of paying the remaining difference on the cost of the machine and then owning it or having it replaced with a new model

In 1937, a Bulgarian physicist named Georgi Nadjakov discovered the principle behind copy machines through his work on electric polarization. American physicist and patent attorney Chester Carlson took this research and went on to invent photocopying.

Carlson’s New York office job required him to make lots of copies of important papers, but he found it to be tedious and repetitive. He conducted photoconductivity tests, and in 1938, made the world’s first photocopy using a zinc plate covered with sulfur and patented the process.

In 1947, a small New York company called Haloid Corporation used this technology to develop and market a copy machine. With the help of a language professor, Haloid and Carlson came up with the term “xerography” to describe the photocopying process from the Greek words meaning “dry writing.”

Haloid decided to call the new copy machines “Xerox machines” and, in 1948, the word “Xerox” was trademarked. And, as they say, the rest is history.

Features – Make a list of the features you require, such as duplexing, collating, stapling, and paper handling.

Volume – Consider how many copies you’ll need your copy machine to make each month. If you need to make only around 600 copies a month, avoid heavy-duty commercial copiers and invest in or lease a smaller >copier > available from retail stores. If you only need to produce around 50 copies a month, it may make economic sense to use an outside copying service instead, or a self-service copy machine in an office store.

Color – Color or black and white? Color copying offers many benefits to companies, but is obviously more expensive than black and white copying.

Digital – Digital copy machines are becoming a more cost-effective solution than traditional copiers. With digital copiers, a document is scanned and data is saved into memory. These multi-function devices produce higher-quality, crisper images, can be networked, and are able to scan, email, print and do other tasks simultaneously.

Copy Volume & Copy Speed

Make sure to figure out approximately how many copies you’ll make in a month. Also, the CPM of a machine (Copies-Per-Minute) refers to the amount of letter-sized copies the device can produce at full speed for a single minute. (REMINDER: This doesn’t include two-sided prints or unusually sized prints.)

Sorters & Staplers

While a sorter can assist with organization, it’s not a necessity unless you’re dealing with a series of multi-page documents. Additionally, the stapler provides the option to auto-staple documents together, but like the sorter, if you aren’t dealing with a plethora of multi-sheet documents, you may not even need it.

Duplexers

The device that allows you to copy on both sides of a piece of paper. If this is something your business papers require, get one. If not, don’t bother.

There are a bunch of other devices and features on your typical copy machines, such as feeders and paper supply trays. As long as your knowledgeable about what your company needs and what individual copy machines offer, you should be able to easily find the best >copier > for you.

Always store toner cartridges in a cool and dark place, in their original packaging, to increase their longevity. Give the toner cartridge a shake before installing it into the >copier >.

Make sure you use proper >copier >-quality or print-quality paper stock. Cheap, thin, paper can break easily and cause paper jams. Always store paper in a cool, dry place to prevent it from collecting moisture.

Give your copiers a regular clean each week to get rid of dirt and dust, and pay attention to the paper trays and feeders.

Remove paper jams carefully. Pull the paper in the opposite direction to which it was traveling, and check the machine thoroughly for any loose bits and pieces of paper.

Because copy machine technology changes quickly, consider copy machine leasing if you have an older >copier > that’s giving you headaches. Copy machine leasing is a great option if you want to upgrade to a newer model but can’t afford to buy one.

One of the things you should consider when needing a copy machine is to visit www.WorldTradeCopiers.com and get your self a lease to own plan. Yes, this does exist! It shouldn’t really be a surprise since not only cars are getting leased nowadays. Now regarding copy machines, you can lease these for a specific amount of money each month. You can keep the copy machines for as little or for as long as you want – as long as you keep paying for it!

Our “rent to own” option is going to allow you to rent or lease the machine, but over a specific amount of time the copy machine will actually become yours – as in you will claim ownership to it. Not all companies do this, so it’s a good idea to ask beforehand, or just visit World Trade Copiers for all your copy machine leasing needs.