To Buy or to Lease: That is the Question

The primary reason why most businesses lease copiers is to avoid the significant capital outlay required to purchase copiers and printers for the entire office. Here are some reasons why:

■You get a copier faster, and with less paper work. When leasing office equipment, you have to complete only one form.

■A lease can provide you with 100% financing. A bank loan generally covers only 20-30% of your total cost. Additionally, a lease calls for a 0 – 2 months down-payment, while a bank loan typically requires 50-70% of your total project cost. Read more

Upgrading Your Copy Machines

If you’re just looking into copy machine leasing, upgrading your machines might be the last thing on your mind. But you can make the upgrade process much easier later on with some simple planning now. Many multifunction features for copy machines such as printing, faxing, and image editing can be added as upgrades during your lease – that is, if you select copiers NY compatible with the right upgrade modules.

Let’s take a look at two potential upgrades you may want to consider: Read more

What Kind Of Paper Should I Use For My Copiers?

Chances are if you own copy machines that use plain paper or multipurpose paper, your decision on what kind of paper to use is going to be a lot easier! On the other hand, if you have a copy machine that accepts or allows a multitude of paper, you really need to be prepared for the different kinds of paper – there are a lot! If you are printing text documents to hand out to your employees and workers, it would be in your best interest to buy and use the most inexpensive paper as possible. Read more

What To Look For In A Copy Machine Leasing Company!

Copy machine leasing could just be what the doctor ordered! Copy machines in general, no matter what brand you choose from or what options you want, are often quite expensive. You’re looking at around $10,000 on down to $2000! That is a lot of money my friend! So instead, you choose copy machine leasing. What does this mean at your end? Well, first off it means you get to “rent” the machines for however long you want and second off it means you get to save money. I know! I can see the dollar signs in your eyes already.

There are things you should be looking for when you look for copiers NY though. First off, variety. That’s really important. Make sure they have all the best-name brands, the top copiers NY in the industry! Second off, you want to make sure that in the long run of leasing this machine that you aren’t paying more than what it’s really worth.

Just make sure you take a look at prices of the actual sell versus what they are asking you to lease it for. Lastly, you want to make sure the copiers NY offer IT services that include support services, hardware, software, networking, virus removal, etc. This way if anything ever happens to your copy machines you won’t have to pay out of pocket to get it fixed, which simply adds on to your fees and monthly payments therefore making it more!

Copy Philosophy

I was in the office yesterday standing over our copy machines – it’s a big office – and all of a sudden I heard all three copy machines making the most beautiful music. Yes, all three copy machines were copying in sync: one was providing a beat, one was serving as the strings in a symphony, and one was getting funky with its color. I realized that copy machines are like animals. They need to be taken care of, fed paper and ink, and checked on to make sure that they are in good health. They are born in factories, live in offices, and die, are moved to junk heaps or recycled to make new copy machines. Copy machines follow a veritable circle of life!

Where does copy machine leasing fit in to all this, I wondered. Well, copy machine leasing is a little bit different. I mean, I don’t know what happens to a copy machine when the lease is up. Do they take him back to the copy machine center and harvest its parts like organs? Or do they send him to another office, just a quick move from one to the next? Is there a copier heaven? Is there a copier hell? I don’t know. I guess I never will.

What Kind of Copier Do I Need?

If you’re interested in copy machine leasing, it’s important to ensure that you find not only the right price but the right machines, as copier manufacturers now offer more variety and features than ever before.
Let’s take a look at two of the things you should keep in mind when planning your copy machine leasing: Read more

Copy Machine Leasing Tips: Service Agreements

Just like leasing a car, one advantage of copy machine leasing is that maintenance and repairs are included in your contract. This provision, called a service agreement, will vary in price depending on your company’s needs. For example, you may have to pay extra for emergency repair services on evenings or weekends. Read more

More Upgrades for Copiers FL

Even if you don’t know which copy machine upgrades you might want several months in the future, it’s still important to consider upgrades while browsing copy machine leasing agreements. This is because, although some copiers are compatible with upgrade modules, not all of them are this flexible. Thus, if you think there’s any chance you’ll want to upgrade to certain features later on, be sure to only look at copy machines that are compatible with the relevant modules.

Last week, we discussed two different upgrade modules available for copy machines: printing and faxing. Read on for some other modules you may want to consider.

Image Editing

Complex image editing requires special computer software, however copy machines can accomplish certain edits independently, such as adding page numbers, watermarks, or “confidential” labels to duplicates. Additionally, some copiers NY are advanced enough to copy double-sided items such as checks onto a single page.

Advanced Security

High tech copy machines provide security in two forms. First, they require an access code before making copies, sending faxes, etc. This restricts usage and can help you monitor which employees or departments are making the most copies. Additionally, many copiers require a code before a document or fax can be printed, so that confidential items are not left sitting in the tray.

Copy Machine Leasing Ideas: Remember Memory!

Even the best copy machines can flounder with inadequate memory. This is because memory is essential for many valuable features, including auto page numbering, scan once/print many, and image editing. Just like personal computers, copy machines rely on RAM (random access memory) to perform many of their functions.
So, how should memory affect your copier search?
First, look for copy machines compatible with generic memory such as SIMMs. This will be true for most copiers, however some manufacturers’ machines do not support standard memory, making it more difficult to increase your memory down the road.

You also need to learn how each machine’s memory is distributed. Some machines use universal memory cache for multiple functions, while others have separate caches for each feature (copying, faxing, etc.). So, if you’re mostly interested in copying, you should avoid machines with too much RAM tied up in printing, for example.

Most copy machine leasing agreements will provide somewhere between 4 MB and 256 MB of memory. You’ll only need about 16 MB to perform most image editing functions. Your other memory needs will depend on your average document length and the detail present in each original – the more detailed and intricate your documents are, the more memory you will require.